Effective date: April 2024
Welcome to AIA Digital! We are committed to protecting your personal information and your right to privacy. If you have any questions or concerns about our policy or our practices with regards to your personal information, please contact us at [email protected].
When you visit our Website https://aia.digital/, and use our services, you trust us with your personal information. We take your privacy very seriously. In this privacy policy, we seek to explain to you in the clearest way possible what information we collect, how we use it, and what rights you have in relation to it. We hope you take some time to read through it carefully, as it is important. If there are any terms in this privacy policy that you do not agree with, please discontinue use of our Sites and our services.
This privacy policy applies to all information collected through our Website (such as https://aia.digital/), and/or any related services, sales, marketing or events (we refer to them collectively in this privacy policy as the “Services”).
GDPR Compliance
AIA Digital B.V. is committed to complying with the General Data Protection Regulation (GDPR) enacted by the European Union. The GDPR mandates strict guidelines on how personal information of individuals within the EU is collected, stored, and processed. Here are key GDPR-related provisions that our privacy policy includes:
- Lawful Basis for Processing: We will ensure that personal data is processed lawfully, transparently, and for a specific purpose. Once that purpose is fulfilled and the data is no longer needed, it will be deleted.
- Data Subject Rights: If you are a resident of the European Union, you are entitled to certain rights under the GDPR including:
- The right to access – You have the right to request copies of your personal data from us.
- The right to rectification – You have the right to request that we correct any information you believe is inaccurate or incomplete.
- The right to erasure – You have the right to request that we erase your personal data, under certain conditions.
- The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions.
- The right to object to processing – You have the right to object to our processing of your personal data, under certain conditions.
- The right to data portability – You have the right to request that we transfer the data we have collected to another organization, or directly to you, under certain conditions.
- Contact Point for Data Protection Inquiries: While we do not have a designated Data Protection Officer, we have established a contact point for inquiries related to data protection and privacy. For any questions or concerns regarding how we handle your personal data and your rights under the GDPR, please contact us at [email protected].
- Data Breaches: In accordance with GDPR, AIA Digital B.V. will notify the appropriate supervisory authorities and any affected data subjects of any data breach that is likely to result in a risk to the rights and freedoms of individuals within 72 hours of becoming aware of the breach.
- International Data Transfer: Any transfer of personal data outside the European Union will be done in compliance with the GDPR and will ensure that the same level of data protection is afforded to the data.
This section of our Privacy Policy is designed to ensure that our practices around data collection, processing, and security are transparent and uphold the rights of individuals as mandated by the GDPR. For any inquiries or concerns about our data protection practices, please contact [email protected].
Information Collection
Personal Information You Disclose to Us
We collect personal information that you voluntarily provide to us when expressing an interest in obtaining information about us or our products and services, when participating in activities on the Website or otherwise contacting us.
The personal information that we collect depends on the context of your interactions with us and the Website, the choices you make and the products and features you use. The personal information we collect can include the following:
- Name and Contact Data. We collect your first and last name, email address, postal address, phone number, and other similar contact data.
- Credentials. We collect passwords, password hints, and similar security information used for authentication and account access.
- Job Application Data. For job applicants, we collect additional data necessary for the assessment and processing of your job application with us, such as your resume, employment history, educational background, and references.
Information Automatically Collected
We automatically collect certain information when you visit, use or navigate the Website. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Website and other technical information. This information is primarily needed to maintain the security and operation of our Website, and for our internal analytics and reporting purposes.
Use of Information
We are committed to protecting your privacy and handling your personal information transparently. Below we detail how we utilize the personal information gathered through our website, aligning with the GDPR’s requirements for lawful, fair, and transparent processing:
To Evaluate Your Job Application: We process personal data provided in job applications, such as resumes, employment history, and educational background, to assess your suitability for a position. This processing is necessary to take steps at your request before entering into an employment contract.
To Respond to Your Inquiries: Whether you’re seeking information about our products and services or have other business inquiries, we use your contact details to respond. This use is part of our contractual obligation to provide you with the requested information or services.
For Marketing and Communication: With your explicit consent, we send you marketing communications and promotional offers. These communications are aimed at keeping you informed about our latest products, services, and opportunities you might find valuable. You have the right to withdraw your consent at any time, ceasing further marketing communications.
To Improve Our Services: We analyse information about how you use our website, including the automatically collected technical data, to understand user behavior and preferences. This helps us improve our website’s user experience, develop new features, and optimize our services. This processing is based on our legitimate interest in enhancing our offerings and providing you with a better service.
For Security and Fraud Prevention: To ensure the security of our website and protect against unauthorized or illegal activities, we process personal data as part of our efforts to keep our website safe and secure. This includes monitoring for potential threats and vulnerabilities. Such processing is necessary for our legitimate interests in protecting our digital infrastructure and your personal data.
Compliance with Legal Obligations: When required by law, we may process your personal data to comply with legal obligations, such as responding to legal processes or regulatory requirements. This may include disclosing your data to law enforcement agencies or regulatory bodies as necessary.
For Internal Analytics and Reporting: Understanding how our services are used helps us to continuously improve. We process data for internal analytics, market research, and planning purposes, based on our legitimate interest in making informed business decisions and growing our company.
Your rights under the GDPR include accessing, correcting, deleting, or restricting the use of your personal data, as well as objecting to certain processing activities. For more details on exercising these rights, please refer to the “Data Subject Rights” section of our privacy policy or contact our dedicated point for data protection inquiries at [email protected].
Information Sharing and Disclosure
We only share information with your consent, to comply with laws, to protect your rights, or to fulfill business obligations.
Data Security
We take appropriate technical and organizational measures to protect personal data against unauthorized access, disclosure, alteration, or destruction. We use industry-standard encryption protocols to protect personal data during transmission.
Cookies and Tracking Technologies
We may use cookies and similar tracking technologies (like web beacons and pixels) to access or store information.
User Rights
You have the right to request access, correct, update, or request deletion of your personal information. AIA Digital B.V. will consider your request in accordance with applicable laws.
Policy Updates
We may update this privacy policy from time to time. The updated version will be indicated by an updated “Revised” date and the updated version will be effective as soon as it is accessible.
Contact Us
If you have questions or comments about this policy, you may email us at [email protected]
